Event & Party Rentals in Newport, MN
Tables
- 8' banquet table $14.00/72 hours
- 6' banquet table $12.00/72 hours
- 5' round table $14.00/72 hours
- 30" round cocktail table $14.00/72 hours
Chairs
- Charcoal gray
$2.00 each
72/hours
- White $4.00 each 72/hours
Tents and canopies
- 10x10 framed canopy $140.00 72/hours
- 15x15 rope and stake $160.00 72/hours
- 20x20 rope and stake $190.00 72/hours
- 20x30 rope and stake $215.00 72/hours
- 20x20 framed canopy $415.00 72 hours
Tents, Tables and Chairs for Every Setup
Tables & Seating
Banquet, round, cocktail, and specialty tables are available with coordinated chair options. Seating layouts are arranged for dining, ceremony, or mixed mingling, and we’ll match table counts to your headcount and service style so aisles, buffet lines, and dance areas stay clear.
Tents & Canopies
From compact backyard canopies to frame tents sized for corporate gatherings, we provide tenting that fits your guest count, site conditions, and layout. Sidewalls, stakes or ballast, and entry points are planned around your venue so guests have a comfortable, weather-ready space.
Staging, Flooring, and AV Essentials
Staging & Dance Floors
Modular stage decks build platforms for bands, head tables, speakers, or ceremonies. Dance floors are assembled to match your guest count and music plan, with edge trims to create smooth transitions from turf or hardscape.
Service & Catering Equipment
Food service items such as chafers, beverage dispensers, insulated carriers, and prep tables support buffet, family-style, or station service. Delivery teams place equipment to streamline staff flow from prep to serving.
Sound & Presentation
Compact PA systems, microphones, projectors, and screens support toasts, playlists, and presentations. Cable routing and speaker placement are arranged to avoid trip hazards and feedback hotspots.
Inflatables, Games, and Family-Friendly Rentals
Yard & Carnival Games
Classic lawn and carnival-style games create casual activity zones that don’t interrupt seating or catering flow. We size game counts to your guest mix so lines stay short and participation remains steady.
Concession Machines
Popcorn, cotton candy, and sno-cone machines add a fun, self-serve element. Power and placement are planned to keep cords out of walkways and to maintain safe distances from linens and décor.
Safety & Supervision Notes
Each inflatable or game is delivered with site and supervision guidelines. Anchor methods, operating rules, and weather thresholds are reviewed on delivery so your team understands start/stop criteria throughout the event.
Delivery, Setup, and Local Service Area
Newport-Focused Scheduling
Delivery windows are scheduled around your venue access and event timeline in Newport, MN, with options for day-before staging when venues allow. For public spaces, we align drop-offs and pickups to posted park hours or permit windows.
Setup & Takedown
Crew members install tents, staging, dance floors, lighting, and inflatables according to the site plan. Takedown is arranged to respect quiet hours and venue rules, and we provide guidance for securing rentals overnight when multi-day timelines are approved.
Nearby Communities We Serve
Events in Cottage Grove, Woodbury, South St. Paul, and surrounding neighborhoods can be routed from Newport-based inventory. Lead times vary by season, so reserving dates early helps secure specific tent sizes, linen colors, and inflatable themes.
Access, Surfaces & Weather
Driveway width, gates, slopes, and ground type affect equipment choices and anchoring. If rain or wind is in the forecast, we can adjust layouts with sidewalls, ballast, or alternate placements to protect entrances and keep circulation paths open.
How to Reserve and Plan Your Event
Request a Quote
Share your date, guest count, location, and event type to receive an itemized quote. If your venue is still being finalized, we can hold a tentative plan and update measurements once the site is confirmed.
Site Planning & Layouts
A simple sketch or dimensions help determine tent footprint, table counts, stage size, and electrical needs. For uneven or soft ground, we’ll discuss flooring or layout tweaks to preserve seating comfort and ADA-friendly access routes.
Permits, Power & Venue Requirements
Some venues require permits for tents above certain sizes, staking restrictions, or generator placement guidelines. We’ll list the equipment involved so you can coordinate approvals with the venue or city as needed.
Payment & Scheduling
Peak dates in spring through fall book quickly. Deposits secure inventory; balance timelines and cancellation terms are outlined in your quote so you can plan around catering, entertainment, and décor vendors with clear milestones.
Sizing & Configuration Guidance
Guest Count to Tent Size
As a starting point, seated dinners need more square footage per guest than cocktail-style events. A 20′x40′ frame tent commonly supports medium guest counts with dining and a small dance area, while larger receptions benefit from expanded widths or connected bays.
Seating & Table Mix
Rounds encourage conversation and spacious aisles; banquets maximize capacity in narrower areas. Cocktail tables add vertical variety for mingling zones near bars or dessert stations. We’ll match counts to your floor plan so pathways remain clear.
Dance Floor, Stage & AV Zones
Dance floors scale with music style and attendance. Stages are planned to keep sightlines open and to route cabling cleanly to mixers, speakers, or projectors. When events include both speeches and dancing, we’ll position AV to serve both without moving equipment mid-event.
Weather Readiness
For summer heat, shade and airflow become priorities; in shoulder seasons, sidewalls help block wind and retain warmth from portable heaters when appropriate for the venue. Lighting plans ensure safe transitions from daylight to evening without dark spots at exits.
Contact Us Today!
South Suburban Rental supports Newport, MN events with a straightforward rental process, clean equipment, and setups that follow venue rules and site conditions. Share your date and basic details, and we’ll outline the tenting, seating, décor, entertainment, and support gear that fit your space and schedule.